Services

Roles and Responsibilities

• Payments division has being the driving force in the payment system in the University of Ruhuna, Sri Lanka.
  Payments division has taken several initiatives to make payment system Safe, Secure, Sound, Efficient and Accessible throughout the University.
  Payments division manages the activities and maintains the payment records of the university. More over this division handling the overall payment process according to the guidance of the head of the finance branch.
  The payments division is responsible for providing payment and settlement facilities for suppliers and other partners on time.
  Payments can be classified as supplier payment, loan, construction, petty cash, advance, retention etc. considering transaction type and all those payments can be categorized in to two main categories; capital and recurrent
  Payments division perform most important task of the University of Ruhuna.

Key Service Functions

• Payments division is a main part of the finance sector in University of Ruhuna, Wellamadama that conducts all payments in Wellamadama main premises including four faculties and the administration sector.
  It is regulate to stabilize and efficient the payment procedure in main premises. Thus payments division has taken several initiatives to make payment system safe, secure, sound, efficient and accessible throughout the university.
  Payment division manages the activities and maintains the payment records of the university. More over this division handling the overall payment process according to the guidance of the head of the finance branch.
  Further the division engages punctually and efficiently with the service rendered for internal and external payments.
  Payments division directly connected with the accounts division, supplies division and salary division in order to work promptly.

PAYMENT PROCEDURES

Check List - Payments of Vehicle Repair

• Invoice – Original
  Recommendation of works Engineer
  Approved Estimation
  Certificate of removable item handed over to stores (if any)
  History report of previous repairs
  Service satisfaction certificate

Check List - Payments of Repairing Machines and Equipments

• Invoice – Original
  Service Satisfactory Certification
  Certificate of removable item handed over to stores
  Prior approval for service
  Approved estimation
  History report of repairs
  At least 03 quotations or accepted documents
  Summary of quotations (if any)
  A copy of the service agreement (if any)

Check List - Payments of Construction and Rehabilitation

• Invoice – Original
  Copy of BOQ
  Engineer’s estimate and certificate
  Works done
  Extra works (if any)
  Additions (if any)
  Discount (if any)
  Material at site (if any)
  Liquidated Damages (if any)
  Recovery of mobilization advance
  Retentions (if any)
  VAT calculations
  Previous bills Paid
  Net amount to be paid

1. Electricity, Water, Telephone and Utilize payments
2. Supplies Payments
3. Petty Cash Payments
4. Gratuity Payments
5. Travelling and Subsistence
6. Holiday Payments
7. Bursary Payments
8. Visiting Lecture Payments
9. Examination Payments
10. Miscellaneous Advances Payments and Settlements
11. Cleaning and Security payments
12. Overtime Payments
13. Research Grant Payments
14. Presidential Scholarship Payments
15. All recurrent payments (Vehicle repairing/Machinery repairing/Services payments , Airfare payments, Fuel payments, Uniform Allowance, LEARN/VAT/Printing payments, Sports Activity payments, Payments of IQA, Entertainment Allowance, Conference and Workshop payments, Rent and Hire Chargers, All kind of Reimbursements and Etc: )
16. Capital Payments
17. Preparing and issuing all cheques for recurrent and capital payments
18. Preparing withholding and stamp duty tax schedules