Telephone :  0412222681   Ext :  2107 / 2112

    Roles and Responsibilities

    • Payments division has being the driving force in the payment system in the University of Ruhuna, Sri Lanka.
      Payments division has taken several initiatives to make payment system Safe, Secure, Sound, Efficient and Accessible throughout the University.
      Payments division manages the activities and maintains the payment records of the university. More over this division handling the overall payment process according to the guidance of the head of the finance branch.
      The payments division is responsible for providing payment and settlement facilities for suppliers and other partners on time.
      Payments can be classified as supplier payment, loan, construction, petty cash, advance, retention etc. considering transaction type and all those payments can be categorized in to two main categories; capital and recurrent
      Payments division perform most important task of the University of Ruhuna.

    Key Service Functions

    • Payments division is a main part of the finance sector in University of Ruhuna, Wellamadama that conducts all payments in Wellamadama main premises including four faculties and the administration sector.
      It is regulate to stabilize and efficient the payment procedure in main premises. Thus payments division has taken several initiatives to make payment system safe, secure, sound, efficient and accessible throughout the university.
      Payment division manages the activities and maintains the payment records of the university. More over this division handling the overall payment process according to the guidance of the head of the finance branch.
      Further the division engages punctually and efficiently with the service rendered for internal and external payments.
      Payments division directly connected with the accounts division, supplies division and salary division in order to work promptly.

    PAYMENT PROCEDURES

               

    Check List - Payments of Vehicle Repair

    • Invoice – Original
      Recommendation of works Engineer
      Approved Estimation
      Certificate of removable item handed over to stores (if any)
      History report of previous repairs
      Service satisfaction certificate

    Check List - Payments of Repairing Machines and Equipments

    • Invoice – Original
      Service Satisfactory Certification
      Certificate of removable item handed over to stores
      Prior approval for service
      Approved estimation
      History report of repairs
      At least 03 quotations or accepted documents
      Summary of quotations (if any)
      A copy of the service agreement (if any)

    Check List - Payments of Construction and Rehabilitation

    • Invoice – Original
      Copy of BOQ
      Engineer’s estimate and certificate
      Works done
      Extra works (if any)
      Additions (if any)
      Discount (if any)
      Material at site (if any)
      Liquidated Damages (if any)
      Recovery of mobilization advance
      Retentions (if any)
      VAT calculations
      Previous bills Paid
      Net amount to be paid
    1. Electricity, Water, Telephone and Utilize payments
    2. Supplies Payments
    3. Petty Cash Payments
    4. Gratuity Payments
    5. Travelling and Subsistence
    6. Holiday Payments
    7. Bursary Payments
    8. Visiting Lecture Payments
    9. Examination Payments
    10. Miscellaneous Advances Payments and Settlements
    11. Cleaning and Security payments
    12. Overtime Payments
    13. Research Grant Payments
    14. Presidential Scholarship Payments
    15. All recurrent payments (Vehicle repairing/Machinery repairing/Services payments , Airfare payments, Fuel payments, Uniform Allowance, LEARN/VAT/Printing payments, Sports Activity payments, Payments of IQA, Entertainment Allowance, Conference and Workshop payments, Rent and Hire Chargers, All kind of Reimbursements and Etc: )
    16. Capital Payments
    17. Preparing and issuing all cheques for recurrent and capital payments
    18. Preparing withholding and stamp duty tax schedules

     


    Postal Address : Payment Branch 

                                University Of Ruhuna 

                                Wallamadama

                                Matara (81000)

                                Sri Lanka 

    Telephone  : +94412033262

    Ext Office   : 12063 / 12064 

    Email          : This email address is being protected from spambots. You need JavaScript enabled to view it.


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